City of Moab, UT
  • Moab, UT, USA
  • 22.83-25.68
  • Hourly
  • Full Time

Health, Dental, Vision, Retirement

Performs all tasks and functions to manage evidence, found property and Supports the staff's functions of evidence and property. Maintains the cleanliness and organization of the evidence room, lockers, supply area and assists in all evidence training of officers when needed. Functions and performs duties of Administrative Assistant I and Administrative Assistant II, upon the absence or vacancy of said positions. First contact for reception area and phones. Performs full performance administrative and public contact work in the Police Department.

Reporting Relationships

Supervision Received: The Administrative Assistant II / Evidence Custodian works under the general supervision of the Office Manager and Police Chief.

Essential Functions

  • Communicates in a positive and effective manner. Receive public calls, uses telephone communications systems; receives, handles and directs phone calls; receives directs public in the office; provides routine information to the public and other entities and agencies.
  • Evaluates submitted evidence for correct packaging and markings; determines if packaging is adequate to protect the integrity of the evidence and ensures safety from personal contamination from infectious disease, controlled substance and hazardous chemicals and
  • Verifies item(s) with Property and Evidence Report
  • Enters evidence items into computer program; prints, labels, and barcodes said items with tracking
  • Checks all items with serial numbers on NCIC nationwide property
  • Warehouses evidence and other property in specified locations within secured building.
  • Releases evidence to Officers, Detectives, rightful owners, finders and other law enforcement agencies according to
  • Receives requests for evidence status from Case Managers, attorneys, courts, victim; releases only authorized information by using Utah Criminal Code, Moab City Police Policy and
  • Monitors location of evidence signed out for investigative purposes; updates both paperwork and databases to location of
  • Manages storage
  • Conducts quarterly audits of
  • Customer service. Monitors communication systems; receiving, handling and directing telephone calls; receiving and directing public in the office; provides routine information to the public, and other entities and agencies. Performs related duties as assigned or required.

Evidence Disposition:

  • Communicates with officers, municipal and county courts in order to dispose of evidence that is no longer required by state statute to be held. Research Xchange for case
  • Makes numerous decisions with regard to best method of property disposal (Return to owner, Sale or Destruction). Coordinate and manage disposal team for use of incinerator to destroy
  • Coordinates with outside sources to dispose of sensitive items such as guns and weapons.

Chain of Custody and Court Testimony:

  • Provides court testimony to show that evidence was stored and controlled in a secure area with access limited to a minimum number of authorized personnel;
  • Demonstrates to the court that evidence is not altered and can be positively identified from all other items of similar


  • Inventory/log found property. Send letters when information is available (for wallets, ID, ect)
  • 90 day wait/State mandated process/List items in three required websites/PD
  • Items not claimed, reach out to "Finder" as they become the "owner"
  • Items not claimed by the "Finder" are destroyed, donated or com, and go thru appropriate process for each.
  • All property is logged appropriately in Google Sheets and/or FATPOT to show status of property.


  • Assist general public with questions they may have or finding any property they are looking for;
  • Interacts with other agencies that may have knowledge or possession of said property;
  • Provides technical guidance and training to officers on handling, preparing, and booking evidence;
  • Organizes and verifies evidence to be submitted to State Crime Lab for analysis;
  • Submits evidence to the State Crime Lab using state computer programs;
  • Ships evidence to the State Crime

Other Administrative Duties:

Certified Records Officer: Responds to basic Government Records Access and Management ACT (GRAMA) requests from all legal recipients by assuring that the record is accurately classified and released accordingly to insurance representatives.

LIVESCAN: Perform basic fingerprint detail utilizing the LIVESCAN fingerprint system to assist the public with employment, Utah Driver Privilege Cards and background checks. Collects fees according the specific service.

Sex Offender Registry: Registers sex offenders, utilizing the Utah State Sex Offender registry according to Utah State guidelines and procedures. Assist citizens coming into the police department needing to be registered.

Weekly Media Report Preparation: Review of weekly cases to determine appropriateness for media review. Prepare cases that have been determined eligible for release and review of media to the appropriate authorized individuals.

NOVO DS: Preparation and management of NOVO DS communication system. Update and presentation of appropriate and current information

Required Knowledge, Skills, and Abilities

Knowledge of:

  • Office administration practices and procedures;
  • Correct English usage including; spelling, grammar and punctuation
  • Advanced uses of word processing, spreadsheet,
  • database and other standard software to create documents and materials requiring the interpretation and manipulation of data as well as other necessary programs essential to daily functions;
  • Standard recordkeeping, electronic paperless filing

Skill in:

  • Communicating effectively orally and in writing;
  • Paperless filing systems;
  • Exceptional Attention to detail;
  • Public Relations and working with all levels of personnel;
  • Communicating with tact;
  • Attention to
  • Ability to:
  • Work independently; and
  • Maintain confidentiality;
  • Utilize computerized cataloging systems; and
  • Stay updated with new laws and legislation regarding evidence management and

Within one year must:

  • Obtain Basic Evidence Management Training

Minimum Qualifications

Education and experience required:

  • Associate Degree in a related field; and
  • Four (4) years of experience performing a variety of clerical duties; or
  • An equivalent combination of advanced training and experience.

Work Environment and Physical and Mental Demands

This position normally works in a safe, climate-controlled warehouse environment. Tasks may entail muscular strain, including walking, standing, stooping, sitting, reaching and lifting up to 100 pounds occasionally and/or up to 50 pounds frequently. Involves exposure to unpleasant odors and potentially hazardous conditions. Talking, hearing and seeing are essential to performing job requirements. Common eye, hand and finger dexterity is required for most essential functions.

While performing the duties of this job, the Evidence Technician will use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with city staff, customers, the public and others encountered in the course of work.

Selection Guidelines

A formal application and resume is required; finalists will interview with the appropriate hiring authority as designated by the city council. Applicant must pass a pre-employment drug test and background check, and upon employment, must possess a valid Utah driver's license.

City of Moab, UT
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