City of Moab, UT
  • Moab, UT, USA
  • 20.95
  • Hourly
  • Full Time

Health, Dental, Vision


General Purpose

Performs full performance administrative and public contact work in the Police Department.

 

Reporting Relationships

Supervision Received: The Police Administrative Assistant II works under the general supervision of the Office Manager and Police Chief.

 

Supervision Exercised: N/A

 

Essential Functions

FATPOT: Process, troubleshoot problem reports and finalize all FATPOT Criminal, Officer Information, Supplemental reports, Citations, Accidents, and Vehicle impound reports for ALL members of the department. Utilizes excellent customer service, communication and problem solving skills to ensure the courts and all related individuals receive critical case information in a timely manner.

 

FATPOT "Super User": Set Up, add and removal of employees to use the FATPOT

system; Communicate with FATPOT company to troubleshoot various problems with the

FATPOT system on behalf of members of the police department. Generate statistics when requested.

 

NIBRS: Prepares and submits electronically to Local, State, and Federal authorities; prepares

monthly crime reports for submittal to the Bureau of Criminal Identification (BCI) via

FATPOT system; reviews for accuracy and completeness of both major and routine police

reports and citations; corrects such items as needed to be acceptable for release.

 

Court Liaison: Court contact for case information, Coordinates court processes; controls the paperwork, tracks court activities such as public and officer paper service for the police department; Coordinates with the Evidence Technician for  the proper release, handling of evidence and other properties for court cases.

 

Communication: Assist law enforcement agencies,etc with various email/phone requests associated with criminal and arrest records; Provide requested documents in a timely manner.

Type general correspondence and internal record keeping documents including, but not

limited to maintaining a digital file of the Memo/General Order file for all years; performs a variety of complex and routine clerical and administrative tasks.

 

Expungement: Processes "Orders for Expungement" by taking necessary steps in the FATPOT system of eliminating the record, and the file copy of the order in filing system.

 

Internal Affairs Files: Maintains the highly confidential "Internal Affairs" (IA) files by organizing individual IA's, cataloging into the Archives storage records.

 

Customer Service: Utilize communication systems; receives, handles and directs telephone calls; receives and directs public in the office; provides routine information to the public, and other entities and agencies. Performs related duties as assigned or required.

 

Assist the Office Manager and Chief of Police and members of the police department with various tasks as required/requested.

 

Functions and performs duties of Administrative Assistant I, upon the absence or vacancy of

this position.

 

Minimum Qualifications

Education and Experience

  1. Associates Degree in a related field; and
  2. Three (3) years of experience performing a variety of clerical duties; or
  3. An equivalent combination of education and experience.

 

Required Knowledge, Skills and Abilities

  1. Knowledge of:
  • Office administration practices and procedures;
  • Correct English usage including; spelling, grammar and punctuation
  • Advanced uses of word processing, spreadsheet, database and other standard software to create documents and materials requiring the interpretation and manipulation of data;
  • Standard budgeting, recordkeeping, electronic paperless filing and purchasing practices and procedures;
  1. Skill in:
  • Communicating effectively orally and in writing;
  • Organizing documents for Courts; and
  • Exceptional Attention to details and awareness of target dates is a must as this position provides the Courts with time sensitive critical case information; and
  • Attention to detail and awareness of target dates is a must as this position provides the Courts with time sensitive critical case information.
  1. Ability to:
  • Focus on deadlines;
  • Provide excellent customer service.

 

Work Environment and Physical Demands

This position normally works in a safe, climate-controlled environment.  Tasks may entail muscular strain, including walking, standing, stooping, sitting, reaching and lifting up to 25 pounds. Talking, hearing and seeing are essential to performing job requirements. Common eye, hand and finger dexterity is required for most essential functions.

 

While performing the duties of this job, the Administrative Assistant II will use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with city staff, customers, the public and others encountered in the course of work.

 

Selection Guidelines

A formal application and resume is required; finalists will interview with the appropriate hiring authority. Applicant must pass a pre-employment drug test and background check, and upon employment, must possess a valid Utah driver's license.

 

 

City of Moab, UT
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